Amended Performance Bond (5th Year)

Date  :         xxxxx

Ref.    :         xxxxxxxxxxxxxxx

M/s. YOU SUB-CONTRACTOR NAME

P.O. Box XXXXXXXX

Model Town – Multan - Pakistan

Tel: xxxxx Fax: xxxxxxxxxxxx

Attention   :         General Manager

      

Project        :         YOUR PROJECT NAME

Location     :         Model Town Multan - Pakistan

Subject       :         Amended Performance Bond (5^th Year)   

Dear Sir,

Reference is made to the above mentioned subject and to the attached email dated 16^th September, 2012 and further to your submitted Amended Performance Bond (Ref. No.MRD1003500017 dated 30^th November, 2011) via your letter Ref. L-AU/MOD/H-2011-202 dated 04^th December, 2011 concerning the same, please be informed that the aforesaid Performance Bond for the Water lifting/pumping station operations and maintenance at Model Town Multan Project is expired.

Therefore, you are hereby kindly requested to submit the amended Performance Bond for the fifth (5) year (From July, 2012 to July, 2013) in order to proceed with your subsequent monthly claim for the Water lifting/pumping station operations and maintenance works.

Your early action in this regards will be highly appreciated.

Thanking you,

For YOUR COMPANY NAME

Mr. Hussanin Raza Elavi

Area Manager

Encl: As Stated Above

Cc:   Main Office

LV Drawings Approval

Date  :         xxxxxx

Ref.    :         xxxxxxxxxxxxxx

M/s. your sub-contractor name

P.O. Box xxxxxxxxx

Model Town Multan

Tel: xxxx Fax: xxxxxxxx

Attention   :         General Manager

      

Project        :         YOUR PROJECT NAME

Location     :         Model Town Multan - Pakistan

Subject       :         LV Drawings Approval   

Dear Sir,

Reference is made to the above mentioned subject and to the attached Memo Ref. No. MEM/IDVM/E-1365/12 dated 29^th November, 2012 along with the electrical drawings concerning the same which is self explanatory.

Your early action in this regards will be highly appreciated.

Thanking you,

For YOUR COMPANY NAME

Mr. Kamal Khan Durani

Division Manager

Encl: As Stated Above (7 A1 Size Drawings)

Cc:   Main Officer

REMINDER - Amended Performance Bond (5th Year)

Date  :         xxxxx

Ref.    :         xxxxxxxxxxxxxxxx

M/s. YOUR SUB-CONTRACTOR NAME

P.O. XXXXXX - Multan

Tel: xxxxxx Fax: 02- xxxxxxx

Attention   :         General Manager

      

Project        :         YOUR PROJECT NAME

Location     :         Model Town Multan - Pakistan

Subject       :         REMINDER - Amended Performance Bond (5^th Year)   

Dear Sir,

Reference is made to the above mentioned subject and to out letter Ref. No.  TT/RE/12/006 dated 13^th October, 2012 concerning the same, YOUR COMPANY NAME hereby would like to remind you that the aforesaid Performance Bond for the Water lifting/pumping station operations and maintenance at Model Town Multan Project is expired.

Therefore, we pleased to  remind you to submit the amended Performance Bond for the fifth (5) year (From July, 2012 to July, 2013) at the earliest in order to proceed with your subsequent monthly claim for the Water lifting/pumping station operations and maintenance works.

Thanks for your kind understanding and your early action in this regards will be highly appreciated.

Thanking you,

For YOUR COMPANY NAME

Eng. Khalid Awan

Area Manager

Encl: As Stated Above

Cc:   Main Office

        Management - Model Town Multan

LV Drawings for Model Town Pumping Station

Date  :         xxxxxxx

Ref.    :         xxxxxxxxxxxxxxx

M/s. your sub-contractor name

P.O. Box xxxxx

Model Town Multan - Pakistan

Tel: xxxxxxxxx Fax: xxxxxxxxx

Attention   :         General Manager

      

Project        :         YOUR PROJECT NAME

Location     :         Model Town Multan - Pakistan

Subject       :         LV Drawings for Model Town Pumping Station    

Dear Sir,

Reference is made to the above mentioned subject and to further to The Conntiy Electrical Division Memo Ref. No. MEM/IRM/1365/12 dated 29^th November, 2012 (Copy attached) and to the earlier discussion concerning the same, please find attached herewith the electrical drawings which approved by Multan Cantonment Authority. You are kindly requested to do the necessary electrical modification/changes as per the MCA Approved drawings and standards at the site prior MCA Inspection Application No. 4 (Application for Inspection of Internal Installation) “site should be ready according to the Approved drawings” in order to obtain further approval.

                                                                                                

Your URGENT action in this regards will be highly appreciated.

Thanking you,

For YOUR COMPANY NAME

Kamran Ali Khan

Area Manager

Encl: As Stated Above (7 A3 Size Drawings)

Cc:   Main Office

       Connity Electrical Division

      MCA

Repeated Mistake on Invoice (Ref. No.1-2012-200 -October)

Date  :         xxxxxxxxxxxxxxxxxx

Ref.    :         xxxxxxxxxxxxxxxxxxxxxxx

M/s. Your Sub-Contractor Name

P.O. Box xxxxx

Model Town - Multan

Tel: xxxxxxxx Fax: xxxxxxxxx

Attention   :         Mr. Kamran Khan Malik – Project & Engineering Manager

Project        :         your project name

Location     :         Model Town Multan - Pakistan

Subject       :         Repeated Mistake on Invoice (Ref. No.1-2012-200 -October)

Dear Sir,

Reference is made to the above mentioned subject and further to your submitted interim payment 09 (Invoice) Ref. No. 1-2012-200 dated 07^th November, 2012 for the month of October, 2012 amounting RS 67,000.00 for the Operation and Maintenance of Water pumping/lifting station at Model Town Multan in which we have noticed that the evaluation (Total Quantity) of weekly reports were added Qty 5 instead of actual works schedule submitted (Please refer to the submitted Weekly Reports No: W14/5, W15/5, W16/5 & W17/5 = 4 Nos. during the month of October, 2012)  and the total amount increased accordingly.

Therefore, you are hereby kindly requested to revise/change the weekly report evaluation with 4 Qty each as per the actual submittal and modify the total sum accordingly for the aforesaid Invoice and submit to us as early as possible in order to proceed with your subsequent monthly claim for the Water pumping/lifting station at Model Town Multan.

Your early action will be highly appreciated.

Thanks and best regards,

for your company name

Ashiq Malik

Area Manager

Encl: As stated above

Cc:           Main Office

               Accounts Dept

               

                                                                                                                

Submission of Revised Invoices (July & August, 2011)

Date  :         xxxxxxx

Ref.    :         xxxxxxxxxxxxxxxxxx

M/s. YOUR SUB-CONTRACTOR NAME

P.O. Box xxx

Model Town – Multan - Pakistan

Tel: xxxxxxxxxxxxx Fax: xxxxxx

Attention   :         Mr. Kamran Awan – General Manager

      

Project        :         YOUR SUB-CONTRACTOR NAME

Location     :         Model Town Multan - Pakistan

Subject       :         Submission of Revised Invoices (July & August, 2011)   

Dear Sir,

Reference is made to the above mentioned subject and further to your submittal for the interim Invoices Ref. No. M-2011-027 & 028 for the month of July & August, 2011,  you are kindly requested to revise your invoices according to the provided Breakdown Cost for the fourth (4)  year (July, 2011 to June, 2012) for Operation and Maintenance of Water Pumping Station at Model Town Multan as per the Contract Agreement via attached letter (Ref. No. RR/Model/Multan/11/002 dated 21^st September, 2011).  

This is forwarded for your consideration and further action.

Thanks and best regards,

For YOUR COMPANY NAME

Kashif Ali Awan

Area Manager

Encl: As Stated Above

Cc:   Main office

       Account Dept                                                                                                                    

REMINDER - Amended Performance Bond (4th Year)

Date  :         xxxxxx

Ref.    :         xxxxxxxxxxxxxxxxxxxxxxxxxxx

M/s. YOUR SUB-CONTRACTOR NAME

P.O. Box XXX

Multan - Pakistan

Tel: xxxxx Fax: xxxxxx

Attention   :         Mr. Kamal Khan – Area Manager

      

Project        :         YOUR PROJECT NAME

Location     :         Model Town Multan - Pakistan

Subject       :         REMINDER - Amended Performance Bond (4^th Year)   

Dear Sir,

Reference is made to the above mentioned subject and to our letter Ref. No. RR/Model/Multan/11/002 dated 21^st September, 2011 concerning the same, you are hereby reminded to provide us the amended performance bond for 4^th year at the earliest in order to forward to our Accounts Departments to facilitate monthly payment claims.   

Your rapid action will be highly appreciated.

Thanks and best regards,

For your company name

Malik Kamran

Area Manager

Encl: As Stated Above

Cc:   Main Office

       Accounts Dept 

Letter for Sub-Contractor Breakdown for SPS O&M Model Town Multan (4th Year)

Date  :         xxxxx

Ref.    :         xxxx

M/s. SUB-CONTRACTOR NAME

P.O. Box XXX

Multan - Pakistan

Tel: xxxxx Fax: xxxxx

Attention   :         Mr. Noman Butt – Area Manager

      

Project        :         your project name

Location     :         Model Town Multan - Pakistan

Subject       :         Breakdown for SPS O&M Model Town Multan (4^th Year)   

Dear Sir,

Reference is made to the above mentioned subject, please find attached herewith the fourth year (4) Breakdown Cost (July, 2011 to June, 2012) for operation and maintenance of Water Pumping Station at Model Town Multan as per the Contract Agreement.  

Moreover, you are requested to submit the amended performance bond for 4^th year at the earliest in order to forward to our Accounts Departments to facilitate monthly payment claims.   

This is forwarded for your consideration and further action.

Thanks and best regards,

For YOUR COMPANY NAME

Noman Malik

Area Director

Encl: As Stated Above

Cc:   Main Office

        Accounts Dept                 

Permanent Entrance for Galani House

Date  : XXXXXXXXX

Ref.    : XXXXXXXXXX

      

M/s. YOUR SUB-CONTRACTOR NAME  

P. O. Box:xxxxx

Islamabad - Pakistan

Tel: xxxxxx Fax: xxxxxx

Attn.           :         Mr. Shahid Nawaz – Area Manager

Project        :         YOUR PROJECT NAME

Subject       :         Permanent Entrance for Galani House  

           

Dear Sir,

With reference to your letter Ref. No. ATG/AJC/059/2010 dated 30^th January, 2010 please find attached herewith our best quotation for the abstract cost of entrance to the M/s. Glani House including the protection of existing service utilities and future ducts as per your request.

Charges of entrance works:                RS 1171,211.00

For further any clarification/details, please do not hesitate to contact with us,

This is forwarded for your information and further action.

Thanks and best regards,

For YOUR COMPANY NAME

Eng. Kamran Khan

Area Manager

Cc:   Head Office – Engineering Dept. 

Drainage Layout Plan Model Town Multan

Date  : xxxxxxx

Ref.    : xxxxxxxxxxx

      

M/s. YOUR SUB-CONTRACTOR NAME  

P. O. Box: XXXXX

Multan - Pakistan

Tel: xxxxxxx Fax: xxxxxxx

Attn.           :         Ghazan Malik – General Manager

Project        :         YOUR PROJECT NAME

Location     :         Multan - Pakistan

Subject       :         Drainage Layout Plan Model Town Multan

Dear Sir,

With reference to your letter dated 10^th February, 2010 regarding the abovementioned subject, please find attached herewith the drawing Ref. No. CL/05/SW/42R32 for the Model Town Plot drainage layout plan as per your request.

This is forwarded for your information and records.

Thanks,

For YOUR COMPANY NAME

Kamran Khan

Area Manager

Cc:   Head Officer – Engineering Dept. 

Drainage Layout Plan For Chack Shahzad

Date  : xxxxxxxx

Ref.    : xxxxxxxxxx

      

M/s. Your SUB –CONTRACTOR NAME

P. O. Box: xxxxx

Islamabad, Pakistan

Chack Shahzad

Tel: xxxxxxx Fax: xxxxxxxx

Attn.           :         Kamran Khan – Area Manager

Project        :         YOUR PROJECT NAME

Location     :         Chack Shahzad - Islamabad

Subject       :         Drainage Layout Plan For Chack Shahzad

Dear Sir,

With reference to your letter dated 23^rd January, 2010 regarding the above mentioned subject, please find attached herewith the drawing Ref. No. 4607-4-400 for the Chack Shahzad drainage layout plan as per your request and please note that regarding water supply you are required to contact with CDA (Capital Development Authority) utility provider.

This is forwarded for your information and records.

Thanks,

For YOUR COMPANY NAME

Atif Ali Meer

Area Manager

Cc:   Main Office

        Engineering Dept.

Mechanical Excavation Permission for Main Gate

Date  :         xxxxxxx

Ref.    :         xxxxxxxxxxxxxxxxxxxx

M/s. YOUR SUB-CONTRACTOR NAME

P. O. Box: xxxxxxxxx, Lahore - Pakistan

Tel: xxxxxxxxxxx Fax: xxxxxxxxxxxxxxx

Attn.           :         Mr. Ghani Shah – Construction Manager

Project        :         YOUR PROJECT NAME

Location     :         Lahore - Pakistan

Subject       :         Mechanical Excavation Permission for Main Gate 

Dear Sir,

Reference is made to the above mentioned subject and further to your letter Ref. No. BYGC/17E/3096 dated 26^th April, 2012 in which you are requesting Mechanical Excavation permit for the Access/Entrance works at M/s. Baghban Society, please be informed that as per your aforesaid Undertaking letter YOUR COMPANY NAME have no objection to proceed with your activity at site incompliance with M/s. Lahore Municipality site rules and regulations.

Please note that you are fully responsible for the aforementioned works in case of any damages that might occur to the existing underground services during your mechanical excavation works.

Moreover, all your excavation to be carried out under YOUR COMPANY NAME control and the mechanical excavations to be executed with high attention as per M/s. Lahore Municipality rules (Maximum 60 cm depth) and far from the close services, the rest to be executed manually especially beneath HV Cable area.

Prior commencement of works, please coordinate with YOUR COMPANY NAME Tel: ************ Hotline: 0800-******* in order monitor your site and provide any required assistance.

This is forwarded for your consideration and further action.

Thanks & best regards,

For YOUR COMPANY NAME

Malik Kamran Khan Awan

Engineering Manager

Encl: As Stated Above

Cc:   M/s. Lahore Municipality

         Head Office – Engineering Dept.                                                                                     

Existing Utilities & Sewer Connection at M/s. Beacon House

Date  :         XXXXXXXX

Ref.    :         XXXXXXXXX

M/s YOUR SUB-CONTRACTOR NAME

P. O. Box: XXXX, Islamabad - Pakistan

Tel:  XXXXXXXXXXXXXXXXXXXXXX

Fax:   XXXXXXXXXXXXXXXXXXXXXXX  

Attn.	:	Mr. Kamal Khan – Project Manager
Project	:	YOUR PROJECT NAME
Location	:	Islamabad - Pakistan
Subject	:	Existing Utilities & Sewer Connection at M/s. Beacon House

Dear Sir,

With reference to the above mentioned subject and to your request via letter ref: no. KH/J1402/AJT/BF/GD/B8/003 dated 25/09/2014, received on 28/09/2014; concerning the same, please find attached herewith hard & soft copy of drawings No. BB/14-118 & 245 depicting the existing sewer connection details allocated adjacent to the M/s. Beacon House in Islamabad along with existing utilities services as you have requested via aforesaid letter.

Kindly be informed that this drawing is NOT considered to allow you to proceed with any kind of works on site unless you contact YOUR COMPANY NAME for rules and proper procedures.

For further clarifications/details do not hesitate to contact with YOUR COMPAMNY NAME Team (Tel: ************** Fax: ************).

This is forwarded for your consideration and action.

Thanking you,

For YOUR COMPANY NAME

Eng. Ghani Shah

Area Manager

Encl: As mentioned above.

Cc: §   Main Office §   Engineering Dept. §   Safety Officer

                                                

Letter for Tenant Access/Entrance Approval For Rawal Lake

Date  :         DD/MM/YYYY

Ref.    :         XXXXXXXXXXXXXXXX

M/s. Sub Contractor Name

P.O. Box: xxxxx, Islamabad - Pakistan

Tel xxxxxxxxxx Fax: xxxxxxxxx 

Attn.           :         Area Manager

Project        :         YOUR PROJECT NAME

Location     :         Rawal Lake – Islamabad - Pakistan

Subject       :         Tenant Access/Entrance Approval

  For Rawal Lake - Islamabad

                  

Dear Sir,

Reference is made to the above mentioned subject and further to your letter Ref. No. (NIL) dated
22^nd December, 2014 along with the signed Tenant Access Application Form, related documents and required drawings concerning the same, please be informed that YOUR COMPANY NAME have no objection to proceed with your activities at site as per the submitted drawings and comments as mentioned in Approval Form (i.e. The existing storm water inlet (IN/97/01/05) to be adjusted to the road level with heavy duty cover, Sewer Manhole close to Access line to be protected and avoided as per attached and Trash bin location to be provided) in compliance with M/s. CDA Islamabad Site rules and regulation.

We hereby attach the shop drawing Ref. No. CDA/TMA/Rawal/lakes/PLOTS-273 & 274 for the existing service protections and required future ducts at your entrance for your easy reference. 

Please note that you are fully responsible for the aforementioned works in case of any damages that might occur. All works will be under our supervision and all excavations to be executed manually.

Note: Commencement and completion of your Access Plot works must be within two (2) months from the date of issuance this approval and a set of As Built drawing (Hard + Soft copies) to be provided to YOUR COMPANY NAME upon completion and certification request for Clearance (NOC).

For any further details/clarifications and prior commencing your activity at site please coordinate with us (Tel: xxxxxxx Mobile: xxxxxxxx).

This is forwarded for your consideration and further action.

For YOUR COMPANY NAME

Basharat Khan

Construction Manager

Encl: As Stated Above

Cc: Head Office – Engineering Dept                                                                                       

Letter for Access Approval House No. 58A

Date  : XXXXXX

Ref.    : XXXXXXXX

      

M/s. YOUR CONTRACTOR NAME

Havelian Cantt

Attn.           :         Atif Ali Malang - CM

Project        :         your project name

Location     :         Havelian Cantt

Subject       :         Access Approval House No. 58A

Dear Sir,

Reference is made to the above mentioned subject and further to your letter dated 20^th May, 2010 to M/s. POF and to the signed Tenant Access Approval Form, kindly be informed that we have no objection to proceed with your activities at site as per the submitted drawing and in compliance with the comments mentioned in the aforesaid Form which is stating that the existing two numbers of storm water inlet shall be changed/adjusted with the heavy duty flush inlet. We hereby attached the shop drawings for the existing service protections and required future ducts under your entrance for action.

Moreover, you are fully responsible for the aforementioned works in case of any damages     occurs, and all the works shall be under our supervision. In the mean time, you shall approach the other utility providers such as M/s. Sui Nothern Gas (O&M), Wapada, TMA and PTCL for further clearance.

For any further details/clarifications and before commencing your activity at site please coordinate with YOUR COMPANY NAME Team who are the site supervisors:

Supervisor Name:***********************

Telephone number: +092*****************

This is forwarded for your information and further action.

Thanks and best regards,

For YOUR COMPANY NAME

Hukam Dad Khan

Area Manager

Encl: As Stated Above

Cc:      Head Office

Letter for Drainage Layout Plan (House No. 57A)

Date  : XXXXX

Ref.    : XXXXXXXX

      

M/s. YOUR CONTRACTOR NAME

P. O. Box: XXXXX

Havelian - Pakistan

Tel: xxxxxx Fax: xxxxxxxx

Attn.           :         General Manger

Project        :         YOUR PROJECT NAME

Location     :         Havelian Cantt

Subject       :         Drainage Layout Plan (House No. 57A)

Dear Sir,

With reference to your letter Ref. No. 0611-09-91 received on 13^th January, 2010 regarding the abovementioned subject, please find attached herewith the drawing Ref. No. 4607-4-400. 7A & C for House No. 57A drainage layout plan as per your request.

This is forwarded for your information and records.

Thanks,

For your company name

Eng. Kamal Khan jadoon

Area Manager

Cc:   Engineering Dept

       Head Office 

Write a Conservancy Violation (Housekeeping)

Date  : xxxxxx

Ref.    : xxxxxxxx

      

M/s. YOUR SUB-CONTRATOR NAME   

P. O. Box: XXXXX

Islamabad - Pakistan

Tel: XXXXXX Fax: XXXXXX

Attn.           :         General Manager

Project        :         YOUR PROJECT NAME

Location     :         YOUR PROJECT LOCATION

Subject       :         Conservancy Violation (Housekeeping)

Dear Sir,

With reference to the above mentioned subject and to our continuous site inspection, please find attached herewith photos shows that your contractors damaged the Interlocking tiles in front of your factory area (factory name) during the construction as they spilled concrete over the tiles.

Therefore, you are fully responsible for the aforementioned damages and you have to replace the interlocking tiles if it cannot be cleaned.  Please instruct your contractor to keep the city clean and to follow the site rules & regulations so that such violations will not be repeated.

For any further details please do not hesitate to contact undersigned.

This is forwarded for your information and further action.

Thanks and best regards,

For YOUR COMPANY NAME

Eng. Kamal Khan

Area Manager

Mobile: +92-303-xxxxxxx

Cc:   Head Office

       Safety Department