Repeated Mistake on Invoice (Ref. No.1-2012-200 -October)

Date  :         xxxxxxxxxxxxxxxxxx

Ref.    :         xxxxxxxxxxxxxxxxxxxxxxx

M/s. Your Sub-Contractor Name

P.O. Box xxxxx

Model Town - Multan

Tel: xxxxxxxx Fax: xxxxxxxxx

Attention   :         Mr. Kamran Khan Malik – Project & Engineering Manager

Project        :         your project name

Location     :         Model Town Multan - Pakistan

Subject       :         Repeated Mistake on Invoice (Ref. No.1-2012-200 -October)

Dear Sir,

Reference is made to the above mentioned subject and further to your submitted interim payment 09 (Invoice) Ref. No. 1-2012-200 dated 07^th November, 2012 for the month of October, 2012 amounting RS 67,000.00 for the Operation and Maintenance of Water pumping/lifting station at Model Town Multan in which we have noticed that the evaluation (Total Quantity) of weekly reports were added Qty 5 instead of actual works schedule submitted (Please refer to the submitted Weekly Reports No: W14/5, W15/5, W16/5 & W17/5 = 4 Nos. during the month of October, 2012)  and the total amount increased accordingly.

Therefore, you are hereby kindly requested to revise/change the weekly report evaluation with 4 Qty each as per the actual submittal and modify the total sum accordingly for the aforesaid Invoice and submit to us as early as possible in order to proceed with your subsequent monthly claim for the Water pumping/lifting station at Model Town Multan.

Your early action will be highly appreciated.

Thanks and best regards,

for your company name

Ashiq Malik

Area Manager

Encl: As stated above

Cc:           Main Office

               Accounts Dept