Clerical Mistake on Invoice

Date  :         DD/MM/YYYY

Ref.    :         ATD-2-HRP/40

      

M/s. YOUR SUB-CONTRACTOR NAME

P.O. Box: 45773 , Haripur, Pakistan

Tel: +92 995 00 00 000 Fax: 02-5511579

Attn.           :         Mr. Nakoola – General Manager

Project        :         Your Project Name

Location     :         Haripur - Pakistan

Subject       :         Clerical Mistake on Invoice (Ref. No.HR/TP/044)

Dear Sir,

Reference is made to the above mentioned subject and further to your submitted Invoice Ref. No. HR/TP/044 dated 01^st December, 2012 amounting RS 49,140.00 for the collection of sewer water by Tanker service at Haripur City Campus. We would like to inform you that our Client Haripur University has been approved your submitted quotation Ref. No. IW/PC/ML/2012/06/277 with the second option that is “rate per day (8 hours on site)”  the daily cost influence by number of trips and capacity of the Tanker (Copy of Work Order Ref. No. TWO/001/07/012 dated 08^th July, 2012 attached for your easy reference)

Therefore, you are hereby kindly requested to revise/change the aforesaid Invoice and the total sum accordingly as per the approved condition and terms (rate per day) and submit to us as early as possible in order to proceed with your subsequent monthly claim for the collection of sewerage water by Tanker at Haripur University Campus, Haripur.

Your early action will be highly appreciated.

Thanks and best regards,

For Your Company Name

Fahad Mustafa

General Manager

Encl: As Stated Above

Cc:           QS Dept.                                                                                      

                D/C Dept.

                Transport Manager