How can Write the Acceptance Letter With Comments

 Q: How can i write the Letter to Consultant About the Rectification of Damaged Asphalt Area with Comments?

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Answer: Please see the below Letter as SAMPLE

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Our Ref. XXX/XXX/2012/14

Date: DD/MM/YY

M/s. (CONSULTANT NAME)

P.O. Box : 00000

Tele: +92 51 xx xx xxx Fax: +92 51 xx xx xxx

Attn.                    :   Area Director / Area Manager

Project	:	Your Project Name and Contract Number
Subject	:	Acceptance with Comments of Work Order (Rectification of Damaged Area of Existing Asphalt Road )

Dear Sir,

We acknowledge with thanks the safe receipt of the above referenced Work Order, which we confirm acceptance subject to our conditions as listed below:

As discussed and agreed the Work Order execution until successful and timely completion shall be the full responsibility of M/s. (your sub-contractor Name).

M/s. Your Company Name shall not be held responsible of any breach of the Work Order caused by Your Sub-Contractor Company Name.

M/s. (your Company Name) shall not be responsible for the supervision of the execution of the Work Order (As detailed below) which will be carried out by M/s. (your Sub-Contractor Company name;

·         Direct supervision of the physical work execution and ensure it meets all applicable requirements to the satisfaction of (Your Client Name)

·         Ensure that all QA/QC procedures, along with submission of Material Submittals, Material Samples and application for approvals…etc implemented by M/s.(Your Sub-Contractor Name), are meeting the applicable requirements of National Highway Authority (NHA) specifications and to the satisfaction of (Your Client Name).

·         Ensure that all HSE procedures implemented by M/s. our Sub-Contractor Company name), are meeting the applicable requirements of National Highway Authority (NHA) and Your Client Name.

  

·         Measurements of final quantities to be surveyed by Your Client Name, and agreed between all parties.

·         Preparation and submission of As Built Documents in the right format and number.

·         M/s. Your Company Name shall not be held responsible for any eventual claim whatsoever that might be raised by M/s. Your Client Name. in connection with the above referenced Work Order.

Particular Conditions:

5. Variations in quantities not to be limited to 20%. Measurement and approval of the final quantities to be made by M/s. Your Client Name and M/s. Your Sub-Contractor Name. Payment to be based on the final quantities measured and approved by both parties, the payment will be issued directly to M/s. Your Sub-Contractor Name.

6. M/s. Your Company Name/Your Sub-Contractor Name reserves the right to include the Govt Taxes  into the invoices in case the works.

10. M/s. Your Sub-Contractor Name shall be fully responsible for the preparation and submission of all Material Submittals and Material Samples forYour Client Name approval. Your Client Name to provide the approval to M/s. Your Sub-Contractor Name for the same within 5 days.

14. Liquidated damages not applicable.

15. Defects Liability and Warranty not applicable.

Your Client Name is respectfully requested to issue the following letters:

-       A letter confirming Your Client Name acceptance of the above conditions.

-       An official letter nominating M/s. Your Sub-Contractor Name as the subcontractor for the execution of the above mentioned works.

The above is for your consideration and acceptance.

Yours faithfully,

For XYZ Cont.

Noman Malik

Area Manager

 Cc:     Dupty Manager