Repeated Mistake on Invoice (Ref. No. 1-xz12-0x9 -April)

Date  :         12^th June, 2012

Ref.    :         xxxxxxxxxxxxxxxxxx

M/s. Exxxxxxxxxxxxxxxxx

P.O. Box xxxxxxxxxxxxxxxx

Tel: xxxxxxxxxxxxx Fax: xxxxxxxxxxxxxx

Attention   :         xxxxxxxxxxxxxxxxxxxxxx

Project        :         xxxxxxxxxxxxxxxxxxx

Location     :         Haripur Town

Subject       :         Repeated Mistake on Invoice (Ref. No. 1-xz12-0x9 -April)

Dear Sir

Reference is made to the above mentioned subject and further to your submitted interim payment 33 (Invoice) Ref. No. 1-2012-069 dated 06^th May, 2012 for the month of April, 2012 amounting RS 63,910.00 for the Operation and Maintenance of sewerage pumping/lifting station at Haripur Town City in which we have noticed that the evaluation (Total Quantity) of weekly reports were added Qty 5 instead of actual works schedule submitted (Please refer to the submitted Weekly Reports No: 139, 140, 141 & 142 = 4 Nos. during the month of April, 2012)  and the total amount increased accordingly.

Therefore, you are hereby kindly requested to revise/change the weekly report evaluation with 4 Qty each as per the actual submittal and modify the total sum accordingly for the aforesaid Invoice and submit to us as early as possible in order to proceed with your subsequent monthly claim for the sewerage pumping/lifting station at Haripur Town.

Please refer to the attached e-mail dated 26^th February, 2012 and previous correspondence concerning the same, as in December, 2011 Invoices, you have claimed additional than the actual work done. Your Company Name reiterate to inform you that please stop repeat to practicing the same.   

Your early action will be highly appreciated.

Thanks and best regards,

for Your Company Name

Eng. Hakeem Khan

Area Incharge

Encl: As stated above

Cc:           Main office

                Haripur Town